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- Business Operations Specialist - Norman J. Radow College of Humanities and Social Sciences (HSS)
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Business Operations Specialist - Norman J. Radow College of Humanities and Social Sciences (HSS)
Job ID: 248176
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us
Find your wings at KSU!
Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, diversity, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Job Summary
Ensures all expense transactions for the assigned department, college, unit and/or location are compliant with established fiscal policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. May be responsible for reviewing, coding and posting all travel expense, requisitions, accounts payable and p-card transactions in the designated financial systems. May be responsible for monitoring purchasing card activity. Serves as liaison between the department business operation services and other administrative units within the department and university. Assists with the development and enforcement of new business policies and procedures.
Responsibilities
1. Serves as liaison between the department business operation services and other administrative units within the department and university
2. Responsible for entering payments and requisitions for travel, events, ordering supplies and materials for location and ensuring transactions are compliant with federal, state and regulatory guidelines and policies
3. Responsible for assisting as backup for check process (positive pay files, ACH files, Wires, etc.)
4. Responsible for loading assigned prepaid cards as needed
5. Responsible for reviewing all cash advances and reconciling advances to expenses
6. May assist professional staff with contracts, purchasing, eProcurement requisitions, Owl Pay requests and purchasing card payments as assigned
7. Prepares and posts accounts payable for electronic processes
8. Coordinates, reviews, and ensures all financial transactions are processed accurately and timely, maintaining compliance with USG policies, State of Georgia policies, university policies and other regulatory guidelines
9. Responsible for maintaining all financial files and archiving data yearly
10. May be responsible for managing wireless service account for assigned department(s)
11. Monitors and assess office equipment, stationery and supply needs and order items as needed
12. May be responsible for maintaining department inventory and/or technology assets
13. Assists with administrative and clerical support in the absence of the administrative staff for the department
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience
Required Experience
One (1) year related experience in bookkeeping or accounting
Preferred Qualifications
Additional Preferred Qualifications
Familiar with PeopleSoft Financials or other financial services programs
Preferred Experience
Previous experience reviewing and reconciling travel expense statements; Higher Education Experience
Knowledge, Skills, & Abilities
ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Strong financial process knowledge with the ability to deliver results; Capacity to thrive in a fast-pace environment
Knowledge of financial processes and guidelines
SKILLS
Detail-oriented with the ability to process data entry quickly and accurately
Effective team player, flexible, quick learner, and self-motivated
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415
Other Information
This is not a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position will not travel
This position does not require security clearance.
Background Check
- Credit Report
- Standard Enhanced + Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=248176&PostingSeq=1
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